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For agencies and startups

Time & Material accounting made simple

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TrackMate AI
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TrackMate AI
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Client approved Certificate #253
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For agencies and startups

Time & Material accounting made simple

TM
TrackMate AI
Performance Certificate has been sent.
TM
TrackMate AI
Tracking is now active
Easy integration with popular ticketing systems

No time for T&M accounting?

You are not alone. Both agencies and startups struggle with managing T&M accounting due to a lack of time, administrative resources, and the complexity of tracking hours—not to mention the time spent on communication.

How TrackMate works

Invite your partner

Create a project and invite your enterprise partner or startup and enter your contract terms

Assign resources

Add people to the contract from your resource pool and set the hourly rates

Integrate with your issue tracking tool

Integrate with the task tracking tool you use during the contract

Enjoy automated accounting

Automate log monitoring,  Performance certficates and communication with your partner

TrackMate simplify your T&M administration.

Partners and Contracts

Your partners and contracts in one place

As an agency, you can manage multiple partners and add contract terms such as duration, resources, hourly fees, and more.
Invite partners
Add and manage contracts
Assign and monitor recources
Track monthly settlements
Set reminders
Partners and Contracts

Your partners and contracts in one place

As an agency, you can manage multiple partners and add contract terms such as duration, resources, hourly fees, and more.
Invite partners
Add and manage contracts
Assign and monitor recources
Track monthly settlements
Set reminders
Resource Pool

Manage and monitor your resources

As an Agency you can manage and monitor your resources whether they are outsourced or idle.
Add, import resources to your pool and asssign them to contracts.
Import from Excel
Assign resources to contracts
Integrate with ticketing systems (Jira, Asana)
Track outsourcing status
Set notifiations
Schedule hourly rate changes
Resource Pool

Manage and monitor your resources

As an Agency you can manage and monitor your resources whether they are outsourced or idle. Add, import resources to your pool and asssign them to contracts.
Import from Excel
Assign resources to contracts
Integrate with ticketing systems
Track outsourcing status
Set notifications
Schedule hourly rate changes
Settlements

Automate your monthly T&M settlements

TrackMate will manage the monthly settlements and handle the necessary communication that comes with it.
Monthly summary
Automated performance certification
Partner notifications
Leave comments
Receive confirmations
Settlements

Automate your monthly T&M settlements

TrackMate will manage the monthly settlements and handle the necessary communication that comes with it.
Monthly summary
Automated performance
Certification
Partner notifications
Leave comments
Receive confirmations
Cashflow Planner

All T&M costs in one place

As a startup, you can monitor your contractor agencies by costs and tracked hours. Plan your cashflow, see projected costs.
Invite your agency and upload contract
View contracted rates and hours by agency
Summarized monthly hours and costs
View individual resource cost
Set notifications
Cashflow Planner

All development costs in one place

As a startup, you can monitor your contractor agencies by costs and tracked hours. Plan your cashflow, see projected costs.
Invite your agency and upload contract
View contracted rates and hours by agency
Summarized monthly hours and costs
View individual resource cost
Set notifications
AI Project Planner

Plan your new project

Enter your new IT project details, such as the platform, and upload or describe the function brief. With the power of AI, a project plan including tasks, resources, and estimated hours/costs will be generated.
Upload project brief
Use a prompt to describe the project
View timeline, scope, and associated costs
Download the plan as a PDF
Save plan
AI Project Planner

Plan your new project

Enter your new IT project details, such as the platform, and upload or describe the function brief. With the power of AI, a project plan including tasks, resources, and estimated hours/costs will be generated.
Upload project brief
Use a prompt to describe the project
View timeline, scope, and associated costs
Download the plan as a PDF
Save plan
Monthly tracker

Monitor your T&M and manage settlements

TrackMate will manage the monthly settlements and handle the necessary communication that comes with it.
Monthly summary by agency
View settlement statuses
Leave comments
One-click confirmations
Partner notifications
Monthly tracker

Monitor your T&M and manage settlements

TrackMate will manage the monthly settlements and handle the necessary communication that comes with it.
Monthly summary by agency
View settlement statuses
Leave comments
One-click confirmations
Partner notifications
Register

About us

At TrackMate, we bring years of experience helping startups with planning and go-to-market strategies. Our team includes developers, technology lead, business consultant, and marketing expert working together to provide effective solutions. We specialize in simplifying Time & Material management, enabling businesses to operate and grow more efficiently.

Contact us
Tamas
CTO, Founder
Robert
Business Development, Founder
Peter
Technology Lead
Gyorgyi
Marketing

Frequently asked questions

What types of projects can I manage with TrackMate?

You can manage a wide range of IT projects, including tracking tasks, resources, and associated costs for different agencies or contractors.

How do I create a project plan with TrackMate's AI Project Planner?

Simply upload a project brief in PDF or use a prompt to describe the project details. TrackMate - powered by AI - will generate a project plan gantt with tasks, resources, and estimated hours/costs.

Can I download project plans or summaries?

Yes, you can download detailed project plans from AI Project Planner and monthly summaries (in Settlements) as a PDF for easy sharing and review.

Can I track multiple partners and agencies?

Yes, you can manage multiple contractor agencies, monitor their resources, contracted rates, spent hours, and see summarized monthly costs and performance.

How do I monitor Time and Material costs?

The platform provides a monthly summary by agency, showing tracked hours, settlements, and associated costs, all in one place. You can also integrate TrackMate with popular ticketing systems such as Jira, Asana, YouTrack, and Clockify for seamless tracking and management.

How does it simplify the communication with my partners?

You can set up notifications and reminders for your partners, leave comments, and use the one-click confirmation feature of automated Performance Certificate to simplify the time and material accounting communication.